NeoTek Solutions helps you put AI governance in place: the rules, roles and controls that decide how AI is chosen, built, used and monitored. We write usage policies, find shadow AI, design guardrails and set up audit logging for IT, security, compliance and legal leaders, especially in organizations that handle health or financial data. Our Nashville team works alongside your compliance program rather than around it.

Your employees are probably using AI already, whether or not you have approved it. Customers, regulators and boards want to know that AI in your organization is safe, fair and under control. Good governance does not slow teams down. It gives them clear lanes, so useful projects move faster and risky ones get caught early.


Who Needs AI Governance and Security?

This service fits IT, security, compliance, legal and operations leaders at mid-size and enterprise organizations. It is especially relevant if you:

  • Suspect staff are pasting sensitive data into public AI tools
  • Are rolling out AI assistants, agents or models and need guardrails
  • Work with protected health information or financial data
  • Need to evaluate AI features that vendors are adding to your software
  • Must show auditors or your board how AI risk is managed

What We Help You Put in Place

AI Usage Policy

We help you write a clear, practical AI usage policy. It covers approved tools, what data may and may not be used, required human review and how to request new tools. We also help you explain the policy to staff in plain terms. For an example of how we set our own rules, see our Responsible AI Policy.

AI Risk Assessment

We review your current and planned AI uses and rate each one for risk. We look at data sensitivity, impact on people, accuracy needs, security exposure and regulatory concerns. Higher-risk uses get stronger controls and more oversight.

Shadow AI Discovery

We look for shadow AI: the tools your employees adopt without approval. Those tools can expose confidential data and create decisions no one can review. We help you find where it happens, understand why staff turned to them and offer safe, approved alternatives.

Data Privacy and Access Controls

AI systems should only see the data a user is allowed to see. We design role-based access, data classification, masking of sensitive fields and encryption. We also check that model providers handle your data under terms that meet your needs.

Guardrails and Model Evaluation

We build guardrails, the controls that limit what an AI system can say or do. We set up input and output filters, topic limits, action limits and escalation to people. We also test models for accuracy, bias, harmful output and prompt injection, where crafted inputs try to trick a model.

Audit Logging and Monitoring

We set up logging of prompts, responses, data sources and agent actions, with retention that fits your policies. Monitoring alerts your team to unusual use, quality drops or policy breaches. These records support internal reviews and audits.

Vendor and Model Evaluation

Many AI risks arrive through third-party products. We help you assess AI vendors and models on data handling, security, hosting location, contract terms and transparency. You get a consistent checklist to use for every new tool.

Designing for Healthcare and Financial Services Requirements

We design AI solutions for HIPAA requirements and for the expectations of financial-services regulators. We work within your existing compliance program and alongside your legal and compliance teams. We support business associate agreements (BAAs) with model providers where required. Our article on using generative AI in healthcare without putting PHI at risk covers the key issues.

We do not provide legal advice or certify compliance. Your legal counsel and compliance officers make those decisions, and we give them the technical detail they need.

Framework Alignment

We help you align your AI program with recognized frameworks such as the NIST AI Risk Management Framework. It organizes AI risk work into four functions: govern, map, measure and manage. Using a common framework makes your program easier to explain and review.


What You Get

  • An AI inventory of current and planned uses
  • A risk assessment with ratings and recommended controls
  • An AI usage policy and staff guidance
  • Data access, privacy and guardrail designs for your AI systems
  • Audit logging and monitoring requirements
  • A vendor and model evaluation checklist
  • A governance operating model with clear roles and review steps
  • A mapping of your program to the NIST AI Risk Management Framework

How Does an AI Governance Engagement Work?

  1. Discovery

    We meet with IT, security, compliance and business leaders to understand goals, obligations and current AI use.

  2. Inventory and shadow AI review

    We catalog approved and unapproved AI tools and data flows.

  3. Risk assessment

    We rate each use and identify gaps in policy and controls.

  4. Design

    We draft policies, guardrails, access controls and logging requirements with your teams.

  5. Implement

    We help configure controls in your AI systems and train staff on the new rules.

  6. Monitor and review

    We set a regular review cycle so governance keeps pace with new tools and uses.


Why NeoTek Solutions

  • Builders, not just advisorsWe build generative AI solutions and AI agents, so our controls are practical and tested in real systems.
  • Balanced approachWe aim to make safe AI use easy, not to block useful work.
  • Plain-language guidanceStaff get rules they can understand and follow.
  • Fits your compliance programWe work with your legal, privacy and compliance teams, not around them.
  • Local teamWe are headquartered in Nashville and serve organizations across Middle Tennessee and the US.

Governance also works best as part of a wider plan. Pair it with our AI strategy consulting to set priorities and rules together.


Related Industries

Governance needs are highest in regulated sectors. Learn more about our work in healthcare and health tech and financial services and insurance.


How Can NeoTek Solutions Help You Govern AI?

Governance works best when the people writing the rules also build the systems. We can run the whole program with you, or take on the parts your team has no time for.

  • Work we deliverAn AI inventory with risk ratings, a plain-language usage policy, guardrail and access designs, audit logging requirements and a vendor evaluation checklist.
  • Controls, not just documentsWe configure role-based access, data masking, input and output filters, prompt-injection defenses and logging in your own AI systems.
  • How we workShort cycles with AI-assisted delivery and human review, acceptance criteria agreed early and controls you can test on a real system rather than read about.
  • Skills on the teamAI and machine learning engineers, data engineers, cloud and security specialists and QA, so policy, architecture and testing come from one team.
  • Fits your compliance programWe design for requirements such as HIPAA and support business associate agreements with model providers where required.
  • What makes us differentWe are vendor-neutral rather than reselling one platform, and the team that writes your policy also builds and tests the controls.

We do not provide legal advice, and your counsel makes the final calls. Book a free AI consultation to talk through the AI tools your people use today.


Frequently Asked Questions

What does your AI governance work cover?

We help you set the policies, roles and processes that control how your organization selects, builds, uses and monitors AI. That covers data use, risk review, human oversight, security and accountability. We aim to make safe AI use easy rather than to block useful work.

Can you find the AI tools our staff already use?

Yes. We inventory approved and unapproved tools, then trace where confidential, customer or patient data is going. We offer your people safe alternatives and a clear policy, rather than just blocking websites.

Can you make our AI solution HIPAA compliant?

We design AI solutions for HIPAA requirements and work within your compliance program. That includes access controls, logging, data minimization and BAAs with model providers where required. Compliance decisions rest with your organization and legal counsel, and we do not provide legal advice.

Can you align our program with the NIST AI Risk Management Framework?

Yes. We map your AI program to its four functions: govern, map, measure and manage. Using that common framework makes your program easier to explain to auditors and your board.

We only use off-the-shelf AI tools. Do we still need you?

Those tools still process your data and can produce inaccurate or biased output. We write the usage policy, build the vendor review checklist and set up logging, so you control what data goes in and how results are used.


Use AI With Confidence

Talk with our Nashville team about the AI tools your people use today and the risks that concern you most. We will suggest practical first steps. Book a free AI consultation

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